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Book me for your Event
When you book an event with me you get ME – all in – I charge a flat fee of £10,000 ex VAT (plus travelling time) then £60 a head ex VAT (or more if you wish) on wine. I run it in the most fun, engaging way I know how, making sure all your guests have a great time.
If a Tom Gilbey wine event sounds right for you, please email me to chat through and perhaps reserve up to three event dates to ensure you get the event you want.
My fee does not include wine, food, venue hire, equipment hire etc.
Please find all information you need on the FAQ’s below.
FAQs
A Tom Gilbey event costs £10,000 ex VAT plus £60 a head ex VAT (or more if you like) for the wine.
We can put you in touch with a venue finder who can source you the perfect venue
No you don't have to buy the wine from Tom however Tom will want to choose the wine for your event to ensure the wine presentation part of your event is perfect.
Yes. Tom is happy to come to your office and or home and will gladly advise on the set up of your space.
We will generally use 2 glasses (a third of a bottle) of sparkling wine per person and a bottle of still wine per head for the wine event.
For evening events we recommend substantial canapes during the 30 minute drinks reception then a good amount of food after the wine tasting (either 8:30pm or 9pm depending on start time). We suggest ideally a hot buffet. Failing that, substantial charcuterie and cheese or bowl food (3 per person)
We advise inviting guests to arrive at one particular time 'PROMPT' (they'll always be late). For an evening event we recommend inviting them for either 6pm or 6:30pm PROMPT. We start with 30 mins of a drinks reception after which the wine event starts and continues for nearly 2 hours. For a lunch event we recommend inviting guests for 12:30pm PROMPT. We ensure our events finish in good time for guests to catch trains home for a sensible hour.
Be sure to ask your guests to arrive at one specific time PROMPT.
e.g. Charlie Thornton and the team at Bloggs Construction invite you for an evening of fine wine tasting with Tom Gilbey, The Wine Guy on Thursday the 3rd November.
When: Thursday 3rd November 6:30pm Prompt
Venue: Carousel London, 21 Charlotte Street, W1T 1RW
Carriages: 10pm
Delicious food will be served to accompany the wines
R.S.V.P. to Jo Bloggs by (sharpish) jo@bloggsconstruction.com
Send a save the date out as soon as you know you are putting on the event. Send the invite out three months in advance if you can. People's diaries get very booked up, especially for Wednesday and Thursday evenings in peak season.
The actual wine tasting or lunch lasts approximately two hours once the tasting part has started. In all allow for 3 hours to welcome guests and pour them a few glasses at the end.
Be sure to invite guests to arrive PROMPT and invite them ideally for 6pm, failing that, 6:30pm or at a push 7pm. Any later than that makes it difficult not to rush the event.
The best format for an evening event is a team based blind wine tasting which we call the Wine Challenge. It's great fun and a bit competitive. No previous knowledge is required. For a lunch, the best format is for guests to be seated on tables of between 6 and 8 people with Tom running through six wines during three courses with a few quiz questions thrown for tables to compete against each other.
Yes we do and Tom runs them in a similar style to the lunches. Six wines served over three courses with a few quiz questions in to keep the guests entertained. If numbers allow we recommend having the guests seated around circular tables in groups of between 6 and 8 people.
We need the following from any venue Tom works in please:
1 Champagne flute per person
3 wine glasses per person (one for white wine, one for red and one for after the wine tasting)
1 Water Tumbler
Jugs or bottles of water for each table
Decanters (Ideally 4 or 6)
We will bring spittoons, tasting sheets, pens, corkscrews and of course wine.
We need tables around which guests can be stood or seated. Ideally 6 to 8 guests around each table. The Champagne flutes must not be on these tables as these are for the reception beforehand. On each table, in front of each guest, we need two wine glasses (one white and one red) and one water tumbler.